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23 Templates for Coffee Chat Follow Up Emails in 2024

23 Templates for Coffee Chat Follow Up Emails in 2024

Introduction

Following up after a networking chat is key, but it can be tricky to get it just right.

This guide will give you the inside scoop on crafting the perfect follow-up email.

Whether you're looking to strengthen your network or gain new business, these best practices will help you write follow-up emails that foster meaningful connections.

So grab a fresh cup of coffee and let's dive in to the art of thoughtful relationship-building one quality email at a time!

Email Templates for Coffee Chat Follow-Up

Here we peovide you with a complete list of follow-up templates tailored to different recipients.

If you want to jump to a specific section, just click on the links below:

7 Professional Networking Templates

Drawing of professional thinking writing email

Template 1:

Subject: Following up on our coffee chat

Hi [Name],

I hope this email finds you well. I'm writing to follow up on our coffee chat last week. I really enjoyed learning more about your work at [Company Name] and your insights on [Topic].

I'm particularly interested in [Something specific you discussed]. Could you please share some more information about that?

I'm also happy to share more about my own work and experience. If you're interested, I'd love to connect again for another coffee chat or lunch.

Thanks again for your time and insights. I look forward to hearing from you soon.

Best regards, [Your Name]

Template 2:

Subject: Sharing an article on [Topic]

Hi [Name],

I hope this email finds you well.

I'm writing to follow up on our coffee chat last week and share an article I thought you might be interested in: [Article link]

This article discusses [Something specific you discussed], and I thought it would be a good resource for you.

I'm also happy to discuss the article further if you're interested. Please let me know if you're free for a quick call or coffee chat sometime this week.

Best regards, [Your Name]

Template 3:

Subject: Connecting on [Professional networking platform]

Hi [Name],

I hope this email finds you well.

I'm writing to follow up on our coffee chat last week and connect with you on [Professional networking platform]. I'm active on the platform and enjoy sharing insights and networking with other professionals in our field.

My profile link is [Profile link]. Please feel free to connect with me and send me a message.

I'm also happy to connect with you on other professional networking platforms, if you prefer. Just let me know.

Best regards, [Your Name]

Template 4:

Subject: Inviting you to a [Event]

Hi [Name],

I hope this email finds you well.

I'm writing to follow up on our coffee chat last week and invite you to a [Event] that I'm hosting/attending on [Date] at [Time] at [Location].

The event will focus on [Topic], and I thought you might be interested in attending. I'm looking forward to seeing you there!

Best regards, [Your Name]

Template 5:

Subject: Offering to help

Hi [Name],

I hope this email finds you well.

I'm writing to follow up on our coffee chat last week and offer my help with [Something you discussed that you can help with].

I have [Number] years of experience in [Area of expertise], and I'm confident that I can help you achieve your goals.

Please let me know if you're interested in my help. I'm happy to schedule a call to discuss your needs in more detail.

Best regards, [Your Name]

Template 6:

Subject: Requesting an introduction

Hi [Name],

I hope this email finds you well.

I'm writing to follow up on our coffee chat last week and request an introduction to [Person's name], who works at [Company Name] in the [Job title] role.

I'm interested in learning more about [Company Name] and the [Job title] role. I believe that my skills and experience would be a good fit for the role, and I'm eager to connect with [Person's name].

I understand that you may be busy, but I would be very grateful if you could make an introduction.

Thank you for your time and consideration.

Best regards, [Your Name]

Template 7:

Subject: Thank you for your time

Hi [Name],

I hope this email finds you well.

I'm writing to thank you again for our coffee chat last week. I really enjoyed learning more about your work and experience.

I'm particularly interested in [Something specific you discussed]. I'm going to do some research on the topic and follow up with you if I have any questions.

In the meantime, please don't hesitate to reach out to me if you have any questions or need anything at all.

Thanks again for your time and insights.

Best regards, [Your Name]

7 Casual Acquaintances Templates

Drawing of female professional thinking about follow up email

Here are 7 casual acquaintance templates for a coffee chat follow-up email:

Template 1:

Subject: Quick coffee chat follow-up

Hi [Name],

I hope this email finds you well.

I'm writing to follow up on our coffee chat last week. I really enjoyed getting to know you better and learning more about your work on [topic].

I'm particularly interested in [something specific you discussed]. Would you be open to sharing some more information with me?

I'm also happy to share more about myself and what I'm working on. If you're interested, I'd love to connect again for a quick coffee chat sometime this week.

Best, [Your Name]

Template 2:

Subject: Sharing a cool article

Hi [Name],

I hope this email finds you well.

I'm writing to follow up on our coffee chat last week and share an article I thought you might be interested in: [article link]

This article discusses [something specific you discussed], and I thought it would be a good resource for you.

I'm also happy to discuss the article further if you're interested. Please let me know if you're free for a quick call or coffee chat sometime this week.

Best, [Your Name]

Template 3:

Subject: Connecting on social media

Hi [Name],

I hope this email finds you well.

I'm writing to follow up on our coffee chat last week and connect with you on social media. I'm active on [social media platform], and I enjoy sharing insights and networking with other professionals in our field.

My profile link is [profile link]. Please feel free to connect with me and send me a message.

I'm also happy to connect with you on other social media platforms, if you prefer. Just let me know.

Best, [Your Name]

Template 4:

Subject: Inviting you to a fun event

Hi [Name],

I hope this email finds you well.

I'm writing to follow up on our coffee chat last week and invite you to a fun event that I'm attending on [date] at [time] at [location].

The event will be [type of event] and I thought you might be interested in attending. I'm looking forward to seeing you there!

Best, [Your Name]

Template 5:

Subject: Offering to help with something

Hi [Name],

I hope this email finds you well.

I'm writing to follow up on our coffee chat last week and offer my help with [something specific you discussed that you can help with].

I have [number] years of experience in [area of expertise], and I'm confident that I can help you achieve your goals.

Please let me know if you're interested in my help. I'm happy to schedule a call to discuss your needs in more detail.

Best, [Your Name]

Template 6:

Subject: Requesting a referral

Hi [Name],

I hope this email finds you well.

I'm writing to follow up on our coffee chat last week and request a referral to [person's name], who works at [company name] in the [job title] role.

I'm interested in learning more about [company name] and the [job title] role. I believe that my skills and experience would be a good fit for the role, and I'm eager to connect with [person's name].

I understand that you may be busy, but I would be very grateful if you could make a referral.

Thank you for your time and consideration.

Best, [Your Name]

Template 7:

Subject: Thanks for the coffee chat

Hi [Name],

I hope this email finds you well.

I'm writing to thank you again for our coffee chat last week. I really enjoyed getting to know you better and learning more about your work on [topic].

I'm particularly interested in [something specific you discussed]. I'm going to do some research on the topic and let you know if I have any questions.

In the meantime, please don't hesitate to reach out to me if you have any questions or need anything at all.

Thanks again for your time and insights.

Best, [Your Name]

7 Potential Client or Business Partner Templates

Man with glassess thinking about follow up email

Here are 7 templates for a coffee chat follow-up email with a potential client or business partner:

Template 1:

Subject: Following up on our coffee chat

Hi [Name],

I hope this email finds you well.

I'm writing to follow up on our coffee chat last week. I really enjoyed learning more about your business and your goals for the future.

I'm particularly interested in [something specific you discussed]. I'm confident that my company's products and services can help you achieve your goals in this area.

I'd love to schedule a follow-up meeting to discuss your needs in more detail and see how we can work together. Please let me know if you're interested, and I'll send you a calendar invite.

Thank you again for your time and consideration.

Best regards, [Your Name]

Template 2:

Subject: Sharing a resource with you

Hi [Name],

I hope this email finds you well.

I'm writing to follow up on our coffee chat last week and share a resource with you that I thought you might be interested in: [article link]

This article discusses [something specific you discussed], and I thought it would be a good resource for you as you're working on [project or goal].

I'm also happy to discuss the article further if you're interested. Please let me know if you're free for a quick call or coffee chat sometime this week.

Best regards, [Your Name]

Template 3:

Subject: Inviting you to an event

Hi [Name],

I hope this email finds you well.

I'm writing to follow up on our coffee chat last week and invite you to an event that I'm hosting/attending on [date] at [time] at [location].

The event will focus on [topic], and I thought you might be interested in attending. I'm looking forward to seeing you there!

Best regards, [Your Name]

Template 4:

Subject: Offering to help

Hi [Name],

I hope this email finds you well.

I'm writing to follow up on our coffee chat last week and offer my help with [something specific you discussed that you can help with].

I have [number] years of experience in [area of expertise], and I'm confident that I can help you achieve your goals.

Please let me know if you're interested in my help. I'm happy to schedule a call to discuss your needs in more detail.

Best regards, [Your Name]

Template 5:

Subject: Requesting an introduction

Hi [Name],

I hope this email finds you well.

I'm writing to follow up on our coffee chat last week and request an introduction to [person's name], who works at [company name] in the [job title] role.

I'm interested in learning more about [company name] and the [job title] role. I believe that my skills and experience would be a good fit for the role, and I'm eager to connect with [person's name].

I understand that you may be busy, but I would be very grateful if you could make an introduction.

Thank you for your time and consideration.

Best regards, [Your Name]

Template 6:

Subject: Next steps

Hi [Name],

I hope this email finds you well.

I'm writing to follow up on our coffee chat last week and discuss next steps.

As we discussed, I'm interested in [working together on a specific project or initiative]. I've attached a proposal that outlines my proposed approach and deliverables.

I'm also happy to discuss the proposal in more detail or answer any questions you may have. Please let me know if you're available for a call sometime this week.

Thank you again for your time and consideration.

Best regards, [Your Name]

Template 7:

Subject: Thank you for the coffee chat

Hi [Name],

I hope this email finds you well.

I'm writing to thank you again for our coffee chat last week. I really enjoyed getting to know you better and learning more about your business.

I'm particularly interested in [something specific you discussed]. I'm going to do some research on the topic and let you know if I have any questions.

In the meantime, please don't hesitate to reach out to me if you have any questions or need anything at all.

Thanks again for your time and insights.

Best regards, [Your Name]

Note: This are just templates and you should always personalize your email to the recipient.

Subject Lines for Coffee Chat Follow-Up Emails

Have a look at out 21 hand pick coffee chat emails subject lines.

Female professional thinking about writing a follow up email

Professional networking:

  • Loved our chat at [event name]!
  • Looking forward to connecting again
  • [Name], let's stay in touch!
  • Great to meet you at [event name]
  • Following up on our coffee chat about [topic]
  • How can I help you achieve your goals?
  • Excited to learn more about your work at [company name]

Casual acquaintance:

  • Hope you're having a great week!
  • [Name], let's catch up sometime soon
  • It was nice to meet you at [event name]
  • Following up on our coffee chat about [topic]
  • I'm interested in learning more about [something you discussed]
  • How can I help you?
  • I'm always happy to connect!

Potential client or business partner:

  • Following up on our coffee chat about [project or goal]
  • I'm excited to help you achieve your goals
  • How can we work together?
  • I'm confident that we can make a difference
  • I'm looking forward to hearing from you
  • Let's schedule a follow-up meeting
  • Thank you for your time and consideration

Why Coffee Chat Follow-Up Emails Matter

Man writing follow up email colorful background

The key reason to send a follow-up email is to build and strengthen relationships. A thoughtful note shows care and appreciation.

Following up after a virtual coffee chat, informational interview, or networking meeting allows you to nurture the new connection. Beyond expressing gratitude, a follow-up email enables you to re-engage the person, recap valuable insights, and keep the conversation going.

The email demonstrates appreciation for the person's time and advice. We all like to feel valued, so thanking someone directly makes a positive impression.

It also provides a recap of key discussion points, shared interests, and any helpful suggestions made. Briefly highlighting meaningful moments from the conversation shows you were engaged and appreciative.

Additionally, following up allows you to reiterate shared goals or plans. You can reaffirm how you might collaborate moving forward.

The note also presents an opportunity to follow up on next steps discussed, whether it was resources offered or promises made. This ensures momentum continues.

Finally, a follow-up email keeps communication open for future conversations. Maintaining a connection greatly increases the likelihood of an ongoing professional relationship.

The bottom line is: following up is essential. With a thoughtful, personalized email, you can nurture new relationships over time. It enables you to continue conversations in a meaningful way.

Key Components of an Effective Follow-Up Email

Female with glassess writing a follow up email

The most important part of a coffee chat follow-up email is thanking the person for their time and reminding them who you are. Keep it brief, personalized, and send it within 24 hours.

After a networking coffee chat, following up is crucial to continue building the relationship. An effective follow-up email allows you to express gratitude, recap the conversation, and keep the lines of communication open.

The email should start by thanking them for taking the time to meet. Be specific by referencing something you discussed. For example, "Thanks for taking the time to chat with me about your experiences working in the tech industry."

Next, briefly recap 1-2 key things you discussed and any helpful advice they provided.

Then, you can reiterate your shared interests or goals that came up. For instance, "I'm excited to look into those professional organizations you mentioned that align with my goals of breaking into product management."

Importantly, follow up on any promises made or resources offered. For example, "I'm looking forward to checking out the PM blog you suggested and sending across my resume for the open roles on your team."

Finally, close by expressing appreciation again and offering to stay in touch. "Thank you again for the helpful career insights. Please don't hesitate to reach out if I can ever return the favor. I hope we can stay in touch."

In summary, the key components of an effective coffee chat follow-up email are: thank them, recap conversation highlights, reiterate shared interests, follow up on promises and questions, and offer to stay connected. This shows gratitude, develops the relationship, and paves the way for future conversations.

Common Mistakes to Avoid

Man with beard thinking about follow up email

The main mistakes are not personalizing, only asking for favors, and poor timing. Tailor the email, offer value, and send it within 24 hours.

It’s important to avoid some common pitfalls when crafting your coffee chat follow-up email to ensure the note leaves a positive impression.

One mistake is sending a generic, impersonal note that wasn’t customized for the recipient. Even if you’re following up with multiple people, take the time to personalize each email by referring to something specific you discussed.

Another error is crafting a note that solely asks for favors without expressing genuine gratitude or offering any value in return. The email shouldn’t just be about what the other person can do for you. Balance asking for help with showing appreciation.

Also, avoid waiting too long to follow up. You want to strike when the iron is hot. Send the email within 24 hours so your conversation is still fresh in their mind. Anything longer seems like an afterthought.

Finally, don’t forget to proofread before hitting send! Typos or incorrect name spellings detract from the professionalism you want to convey.

In summary, be sure to avoid:

  • Impersonal, generic notes
  • Only asking for favors without giving value
  • Delaying the email longer than 24 hours
  • Sending sloppy emails with errors

With a thoughtful, tailored email sent promptly, you can effectively follow up while leaving a great impression.

Timing and Frequency

Man with a lot of books writing follow up email

Send the initial email within 24 hours, then follow up periodically to continue the relationship. Stick to no more than once a quarter.

When it comes to timing and frequency for coffee chat follow-up emails, there are some best practices to keep in mind.

First, you want to send the initial follow-up email relatively soon after your conversation, while everything is still fresh. Aim to get your thank you note sent within 24 hours of connecting. This ensures you capitalize on the momentum from the chat.

After that initial email, you can continue to follow up periodically to nurture the new connection. But don’t overdo it—you don’t want to come across as pestering them.

A good rule of thumb is to follow up no more than once per quarter. For example, send a quick email checking in 3 months later or sharing an interesting article 6 months down the road.

Make sure your periodic outreach offers value and isn’t just asking for something. Share relevant updates on your end, send helpful resources, or congratulate them on a success.

The key is balancing showing interest with respecting their time. Thoughtful emails every so often will keep you top of mind without being overbearing.

In summary, send the first follow-up within 24 hours, then continue to follow up periodically, no more than once per quarter. This thoughtful timing and frequency helps nurture relationships over time.

Tools and Platforms for Following-Up

Creative man hypster writing follow up email

The right tools help streamline follow-up and nurture relationships. Use an email service, CRM, and connection insights from social media.

Following up with new connections requires organization. The right platforms and tools can make the process easier and more effective.

A robust email service is essential to craft and send professional follow-up messages. Choose one with scheduling and templates to scale your outreach.

A CRM (customer relationship management) solution (e.g Hubspot and SalesForce) can also help track your networking conversations and relationships over time. Record key details and reminders for future follow-up.

Social media provides valuable context on connections before and after meeting them. Review profiles to personalize outreach and continue engaging online. LinkedIn can be a perfect source of informations.

Browser extensions like Clearbit can also give helpful intel for personalizing emails by integrating contact details and social profiles.

Other handy tools include services to schedule meetings like Calendly and spreadsheet apps to organize your pipeline.

The key is using technology to enhance, not replace, thoughtful relationship building. Automate where possible, but customize outreach.

With the right mix of tools optimizing your follow-up cadence, you can scale your networking efforts and nurture meaningful professional connections.

In summary, key solutions include email services, CRMs, social media, browser extensions for contact insight, meeting schedulers, and spreadsheet trackers. Leverage technology, but focus on personalization.

Bonus tools for coffee chat follow-up emails:

  1. Boomerang

    Boomerang is a popular email add-on that allows you to schedule emails, track opens and clicks, and set follow-up reminders. It also has a number of other features that can help you improve your email productivity, such as the ability to create templates and snooze emails.

  2. FollowUpThen

    FollowUpThen is a simple but effective email follow-up tool. It allows you to schedule emails to be sent later, and it will automatically remind you to follow up if the email doesn't receive a response.

  3. Yesware

    Yesware is a more comprehensive email follow-up tool that offers a variety of features, including email tracking, follow-up reminders, social selling tools, and analytics. It's a good option for businesses and sales professionals who need a powerful email follow-up solution.

  4. Gmelius

    Gmelius is a CRM for Gmail that offers a variety of features, including email tracking, follow-up reminders, and contact management. It's a good option for businesses and individuals who need a CRM solution that is integrated with Gmail.

  5. Streak

    Streak is another CRM for Gmail that offers a variety of features, including email tracking, follow-up reminders, and task management. It's a good option for businesses and individuals who need a CRM solution that is integrated with Gmail and offers a wide range of features.

Conclusion

Following up thoughtfully is the key to turning one-off networking chats into meaningful connections. With our tailored templates and tips, you have all the tools to write relationship-building follow-up emails.

Remember to personalize your note, get the timing right, and focus on nurturing the connection.

Put these best practices into action and get ready to cultivate the kinds of quality connections that can help you succeed.