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15 Best Coffee Chat Email Templates in 2024

15 Best Coffee Chat Email Templates in 2024

Benefits of sending a coffee chat email

Taking time for a quick coffee chat could be the boost your career needs. While catching up over coffee, you can expand your professional network, build strong relationships, and uncover exciting new opportunities.

Here is a hand-picked selection of the most effective coffee chat email templates to boost your networking skills.

Coffee chat email templates

If you are looking for coffee chat templates, you are in the right spot!

In this article you will find:

Formal coffee chat emails

Version 1 (Formal coffee chat invite)

Subject line: Meeting over coffee?

Dear [name],

I hope this email finds you well. My name is [your name] and I am a [your role] at [your company]. I came across your profile on [LinkedIn/website/etc.] and was very impressed by your experience in [area of common interest].

I would love to take you up on the offer to connect over coffee sometime. I'm interested to learn more about your work at [their company] and hear your perspective on [topic of interest]. Are you available the week of [date] to meet up for 30 minutes or so?

Looking forward to connecting. Let me know if you have any availability.

Best, [Your name]

A lot of colourful coffe chat emails

Version 2 (Formal coffee chat invite)

Subject line: Connecting over coffee

Hi [name],

My name is [your name] and I'm currently working at [your company] as a [your role]. I noticed that you have extensive experience in [area of interest] and I would love to learn more about your work in this field.

Would you be open to grabbing coffee sometime in the next couple of weeks? I'd be interested in hearing about your background and current projects, as well as sharing my experiences in [related field]. I'm available on [dates/times] if any of those work for you.

Even a brief 30 minute coffee chat would be extremely valuable. Please let me know if you're open to connecting!

Best regards, [Your name]

Version 3 (Formal coffee chat invite)

Subject line: Coffee chat invitation

Good morning [name],

I came across your [LinkedIn profile/Twitter/blog/etc.] while researching [topic] and was very impressed by your expertise in [field]. As someone working in [your field], I would love to take you up on your offer to meet over coffee and learn more about your experience.

Are you available for a 30 minute coffee chat sometime in the next couple of weeks? I'm very interested in hearing more about your current work at [their company] and your perspective on the industry.

Please let me know if you have availability coming up. I'm flexible on timing. Looking forward to hopefully connecting soon.

Best, [Your name]

Enormous coffee cup in the middle of the street at night

Version 4 (Formal coffee chat invite)

Subject line: Following up on coffee chat

Hi [name],

My name is [your name] and I also work in the [industry] space as a [your position]. I'm reaching out because I enjoyed reading [article/blog post/other content] you published on [topic]. The insights on [specific point] were particularly interesting.

I would love to take you up on your offer to meet over coffee. Are you available sometime in the next few weeks? I think we have some similar interests in [topic area] and I'm sure we would have an engaging discussion.

Let me know if you're open to connecting over coffee. I'm available most days outside of [unavailable times]. Looking forward to hearing from you!

Regards, [Your name]

Version 5 (Formal coffee chat invite)

Subject line: Introductory coffee meeting

Hello [name],

I hope my note finds you well! We have yet to meet, but I wanted to introduce myself. I'm [your name], a [your position] at [your company]. I have followed your work at [their company] and am very impressed by your contributions in the [field] space.

I would love the opportunity to take you up on your offer to meet over coffee and learn more about your professional journey. Are you available in the next few weeks? I'm open on [date range] and flexible on timing. Even 30 minutes would allow me to get your valuable perspective on [topic area].

Please let me know if you're open to an introduction over coffee. I look forward to hopefully connecting soon.

Warm regards, [Your name]

New York offee cup with New York in the background

Friendly coffee chat emails

Version 6 (Friendly coffee chat invite)

Subject line: Coffee chat?

Hi [name],

I hope you're doing well! My name is [your name] and I'm reaching out because I admire the work you do at [company]. I'd love to meet up for a coffee chat and hear more about your background and career journey. Let me know if you might have 30 minutes in the next couple of weeks to connect in person. I'm happy to meet you at a coffee shop convenient for you.

Looking forward to hopefully meeting soon!

[Your name]

Version 7 (Friendly coffee chat invite)

Subject line: Connecting over coffee

Dear [name],

My name is [your name] and I came across your profile on [LinkedIn/Twitter/etc.]. As a fellow [industry/interest] enthusiast, I would love to take you up on your offer to meet for coffee.

I have followed your work at [company] and am very impressed with your accomplishments in [field]. I am currently working on [project] in my role at [company] and would value your perspective on the industry.

Would you have time in the next few weeks to meet up at a coffee shop? Let me know some dates and times that work for you. I'm happy to come to a location convenient for you.

Hope we can find some time to connect in person soon. Looking forward to speaking with you.

Best, [Your name]

Smiley coffee cup with playful background

Version 8 (Friendly coffee chat invite)

Subject line: Let's chat over coffee

Dear [name],

I hope this email finds you well! I wanted to introduce myself - my name is [your name] and I am a [profession] at [company].

I came across your [article/project/etc.] on [topic] and was thoroughly impressed by your expertise and unique perspective. I would love the opportunity to meet up for coffee and learn more about your career journey and current work in the [industry/field].

Please let me know if you might have availability in the next few weeks for a coffee chat. I'm happy to meet you at a location of your choice and convenience.

Thank you for considering. I look forward to the possibility of connecting in person soon!

Warm regards, [Your name]

Version 9 (Friendly coffee chat invite)

Subject line: Meeting over coffee?

Hi [name]!

I hope you're having a great week so far. My name is [your name] - we have [mutual connection] in common.

I would love to take you up on your offer to meet new people in the industry over coffee. I have been following your work at [company] and am truly inspired by your innovative approach to [project/work].

I would value the opportunity to learn from your experiences and exchange ideas. Do you have availability in the next couple of weeks to meet up at a coffee shop? Let me know some dates/times that work for you and I'm happy to meet at your location of choice.

Looking forward to connecting in person soon!

Best, [Your name]

Nice coffee image in a bar

Version 10 (Friendly coffee chat invite)

Subject line: Let's chat over coffee

Hi [name],

I hope you're doing well! I'm [your name], a [role] at [company]. I recently came across your [work/article] on [topic] and wanted to reach out.

I'm thoroughly impressed with your expertise in [field] and achievements at [company]. I would love to take you up on your offer to meet new connections over coffee.

Please let me know if you have availability in the coming weeks. I'm happy to meet you at a convenient location. I look forward to learning more about your experiences and exchanging ideas.

Hope we can find a time to meet up soon. Looking forward to speaking with you!

Best regards, [Your name]

Persuasive coffee chat emails

Version 11 (Persuasive coffee chat invite)

Subject line: Exploring common interests over coffee?

Hi [name],

I came across your profile on [LinkedIn/Twitter/etc.] and was excited to see we have similar interests in [common interest]! As a fellow [role/title] at [company/industry], I would love to connect over a virtual coffee chat and learn more about your experience in [area of interest].

Would you be open to scheduling a 30-minute video call in the next couple of weeks? I'm free on [days/times that work for you]. During our chat, we could exchange insights on [discussion topic] and [discussion topic].

Let me know if you're interested! I look forward to hopefully meeting soon.

Best, [Your name]

Coffee cup in a magical and epic fairy tale styled background

Version 12 (Persuasive coffee chat invite)

Subject line: Let's chat over coffee

Hi [name],

I hope this email finds you well! My name is [your name] and I'm a [your role] at [your company]. I came across your [LinkedIn profile, blog, etc.] and was very impressed by your experience in [their area of expertise].

I would love to take 30 minutes of your time to chat over a virtual coffee about [share your mutual interests or discussion topics]. As someone with experience in [their area of expertise], I'm sure I could learn a lot from you and would be happy to share my experiences in [your area of expertise].

Please let me know if you might be interested in scheduling a virtual coffee chat in the next few weeks. I'm flexible on timing. Looking forward to hopefully connecting soon!

Best, [Your name]

Version 13 (Persuasive coffee chat invite)

Subject line: Seeking industry insights over coffee

Dear [name],

My name is [your name] and I work at [your company] as a [your role]. I noticed on LinkedIn that you have extensive experience as a [their role] in [their industry]. I am very impressed by your background!

I would love to take 30 minutes of your time to chat over coffee, virtually of course. I am eager to learn more about [aspect of their industry] from someone with your level of expertise. In exchange, I'm happy to share my experiences working in [your industry] and as a [your role].

Please let me know if you might be open to a virtual coffee chat in the next few weeks. I'm flexible on timing and look forward to hopefully connecting soon!

Best regards, [Your name]

Coffee cup with colorful background

Version 14 (Persuasive coffee chat invite)

Subject line: Quick coffee chat?

Hi [name],

I hope you're doing well! We haven't met before, but I stumbled upon your [Twitter/blog/LinkedIn profile] and was very intrigued by your work as a [their position] at [their company]. As a [your position] at [your company], I would love to take 30 minutes and chat with you over coffee.

I think we could have an interesting discussion around [share 1-2 topics that interest both of you]. I'm also happy to share my perspective on [topic you have experience with] in exchange for hearing your insights about [topic they have experience with].

Would you be open to a quick virtual coffee chat sometime in the next couple weeks? Please let me know what dates/times could work for you and I'll try to make myself available. Looking forward to hopefully connecting!

Best, [Your name]

Version 15 (Persuasive coffee chat invite)

Subject line: Let's connect over coffee

Dear [name],

My name is [your name] and I also work in the [your industry] industry as a [your position]. I recently learned about the great work you've done at [their company] and would love to take 30 minutes to chat with you over a virtual coffee.

Having followed your career, I think we could have an interesting discussion around [share a topic, initiative, or trend in their industry]. I'd be curious to learn more about your perspective on [topic] based on your extensive experience.

In exchange, I'm happy to share my insights on [topic you have experience with]. I think having an informal chat could be a great way for both of us to gain new industry insights.

Would you have 30 minutes in the next couple weeks to connect over coffee? Please let me know possible dates/times and I'll try to make myself available. Looking forward to hopefully scheduling something!

Best regards, [Your name]

Coffee cup pixel art

How do you ask for a coffee chat in an email?

Requesting a coffee chat via email, especially in a professional context, requires clarity, respect for the recipient's time, and a concise explanation of why you'd like to meet.

Here's a step-by-step guide on how to structure such an email:

  • Express your admiration/interest in their work
  • Suggest meeting for coffee/chat
  • Mention some dates/times that work for you
  • Give them an easy out if they can't meet by saying you understand they are busy
  • Thank them for considering it

This shows you respect their time, and have specific reasons for wanting to meet, but don't assume they can accommodate. Adjust the specifics to fit the person and your goals for the chat, or use one of these templates to see some coffee chat examples.
I hope this helps give you an idea of how to politely request a coffee meeting over email!

What to write in a coffee chat email subject line?

To write an enticing coffee chat email subject line, you want to be clear, casual, and compelling to get opened. Keep it short and direct, ideally 5-10 words. Mention "coffee" and "chat" so the purpose is obvious. "Request" or "meet up" are good verbs to use. Avoid long, vague, or overly formal phrasing.

For example:

  • "Coffee catch-up?"
  • "Let's chat over coffee"
  • "Request for a coffee meeting"

You can optionally add 1-2 more descriptive words like including your name, company, or reason for meeting. Such as:

  • "Coffee with [Your Name]?"
  • "Quick coffee re: [Company]"
  • "Coffee chat about [Industry]"

The goal is to pique interest and incentivize opening. Use a friendly, casual tone as you would with an acquaintance. Avoid sounding robotic or too pushy.

Personalize it if you have an existing connection. Reference how you met or a shared contact.

Avoid overthinking or getting too creative. Straightforward tends to work best.

Always proofread to fix typos or unclear phrasing. Getting the subject line right increases the chance your email gets opened and responded to!

Related article: 50 Best coffee chat email subject lines in 2024

Should you send an email after a coffee chat?

Yes, it's generally a good idea to send a follow-up email after a coffee chat or informational interview.

Here are some tips for what to include:

  • Thank them for taking the time to meet with you.

  • Briefly recap any key points or highlights from the conversation.

  • Share additional thoughts that came to you after reflecting on the conversation.

  • If applicable, reiterate your interest in the role you discussed and your fit.

  • If they offered to provide an introduction, you can politely follow up.

  • Finally, express your hope you can stay in touch or meet again in the future.

Keeping the email concise but personalized is key. You want to show gratitude, reinforce shared interests, and continue the rapport.

Conclusion

Thank you for reading to the end of this post. I hope these templates and tips give you some ideas for reaching out to new professional connections.

For more advice about virtual coffee chats and how to grow your professional network, check out this post with more than 150 questions to ask during a coffee chat.